You are hereby summoned to attend a meeting of Kempston Town Council in the Council Chamber on Tuesday 8 October 2019 at 7.30pm for the purpose of transacting the following business:
C A Urwin Clerk to the Council
AGENDA
The reading of the Fire precautions (on the back page of cover) by those present should be carried out prior to the commencement of the business.
1. To receive any apologies for absence.
2. Members of the public are invited to address the Council (time limit: 5 minutes per subject matter)
3. To confirm the Minutes of meeting held on 10 September 2019 – attached as Appendix A pages 3-6.
4. Disclosures of interest in items on the agenda.
Members are reminded that they must disclose both the existence and the nature of any personal and/or prejudicial interest that they have in any matter to be considered at this meeting in accordance with the Council’s Code of Conduct.
5. Francis Caldwell of Aragon Land and Planning Ltd to give a short presentation on development proposals at Chantry Avenue
6. Police Report
7. Finance
(a) Financial Statement showing spending/income against budget to 30 September 2019 – attached as Appendix B pages 7-10
(b) To consider and approve payments (cheques and direct debits) attached as Appendix C pages 11-12
(c) Bank Reconciliation as at 30 September 2019 – attached as Appendix D page 13.
(d) To consider quote received regarding replacement CCTV equipment for office.
8. Diary of Mayor and Deputy Mayor’s Engagements – attached as Appendix E page 14.
9. Appointment of Internal Auditor 2019/20.
10. Report of External Auditor 2018/19 – attached as Appendix F pages 15-22
11. Declaration of Climate Emergency – update
12. Challenger Academy – Update
13. Park That Bike – Free Cycle Parking for Town and Parish Councils in Bedfordshire – Letter and application form attached as Appendix G pages 23-27.
14. The Saxon Centre – Verbal report from Cllr Burley
15. Relocation of KTC noticeboard currently located outside site of old Lidl, Manor Drive – update
16. The Project Involve website for Parish Councils in Bedfordshire will cease to be available from the end of March 2020 – Clerk to report on developments.
17. Mayor’s Chain – Clerk to report on options available.
18. Kempston Park Indoor Bowls Club – Second Five-Year Development Plan 2020-2024 – The Management Committee is seeking the Council’s views and comments on the plan. Comments needed by 31 October 2019. Attached as Appendix H pages 28-37.
19. Office Closure over Christmas 2019
20. New matters from Councillors for discussion at next meeting.
21. Date of next meeting: The next meeting of Kempston Town Council will be held on Tuesday 12 November 2019 at 7.30pm.
22. Exclusion of Press and Public – Members of the press and public are excluded from the meeting under the Public Bodies (Admission to Meetings) Act 1960 (as extended) for these items of business as they involve the likely disclosure of confidential personal information as defined as exempt information in Part 1 of Schedule 12a of the Local Government Act 1972 (confidential data)